For Presenters

FYI

The conference center will have access to wireless; therefore if you are a presenter, you may use the wireless AASHE has provided for all attendees. However, please be sure to have a plan B for your presentation if the internet goes down, as could happen if too many people are on the system at once, or if technical issues arise. Please note: NO SOUND is available through laptops to the session rooms, the only audio available is through the mics at the speaker podiums and for audience questions. Please plan appropriately.

Uploading Materials

  • You can submit materials for your presentation at anytime through the abstract system or in the Speaker Ready room onsite. For online uploading, simply log-in to your account and upload the materials here

  • Materials will be made available post Conference in the AASHE Resource Center: (http://www.aashe.org/resources) **Deadline for inclusion in the AASHE Resource Center is October 12, 2011 **

  • Sessions will be submitted to The international Journal of Sustainable Education and the top sessions will be highlighted in the Journal

  • Materials will be available to participants online and via Guidebook, the conference's mobile application

  • AASHE is not responsible for uploading materials for sessions during the conference

  • AASHE WILL NOT PROVIDE HANDOUT MATERIALS. It is the responsibility of Presenters to bring any materials they would like to handout. PLEASE NOTE: In order to reduce waste streams, we ask that presenters limit handouts.

Speaker Ready Room

A speaker ready room will be open from Monday, October 10 7am-Tuesday, October 11 4pm, with computers available to update and upload your presentation materials in Room 313 and 314 of the convention center.

Equipment Provided

  • All session rooms will be equipped with the following:

    • head table with podium and microphone
    • microphone for audience questions
    • projector, screen, and computer (PC only , no MAC compatibility)

  • Presentations must be compatible with Microsoft Powerpoint - ONLY POWERPOINTS CAN BE USED FOR PRESENTATIONS. (.ppt or .pptx only; no word .doc, excel .xls or video of any kind should be uploaded).

  • Please note, computers in breakout rooms will not be patched into sound; therefore video cannot be heard.

  • Presenters are responsible for bringing presentations on a USB Flash Drive (aka Jump Drive or Memory Stick) to use with provided PC computer.

  • Presenters will not be able to utilize their own computers in session rooms.

  • Presenters should arrive to their session room 15 minutes prior to their presentation

Presentation Timing and Room Set-up

Briefings:

  • 15 minute presentations followed by 5 minutes Q&A

  • 2 presenters maximum per briefing

  • theatre style seating

Papers

  • 20 minute presentation followed by 10 minutes Q&A

  • 2 presenters max per Paper

  • theatre style seating

Panel

  • 40 minute presentation followed by 20 minutes Q&A

  • 5 presenters max with moderator per Panel

  • theatre style seating or round tables

  • Approved Panels must provide their own Panel Moderator to help hold panelists to the 40 minute presentation schedule, AND to facilitate conversation between audience and presenters.

Concurrent Session Workshop

  • 60 minute interactive presentation

  • 4 presenters max per Concurrent Session Workshop

  • round tables for 8-10 people

Poster Session

  • The Poster Session will be held on Monday, October 10, 2011 from 4:00 - 6:00 pm

  • Poster Load in: Sunday, October 9, 8am-3:30pm

  • Poster Load out: Tuesday, October 11, 12:30-7pm. Posters left behind will be recycled.

  • AASHE 2011 will provide the poster board and pins for your Poster

  • Poster Size: Posters can be no more than 4 x 4

  • Posters must be manned by a minimum of 1 person but no more than 4 people

  • Posters will be listed by alphabetical order of the Primary Presenter name, and we will work with presenters who have multiple posters to place multiple displays next to each other.

  • Check out the AASHE 2011 Poster Session by clicking here

  • Link to AASHE 2011 Posters click here

Image Use

Photographers and videographers will periodically enter sessions. As a reminder, all attendees to the conference have agreed to the following: In consideration for the opportunity to attend or speak at AASHE 2011, attendee or speaker herby consents to publication, reproduction, distribution or other use for AASHE, their successors and assigns, of attendees name, photograph, video, and or likeness for advertising future AASHE events or other marketing purposes. By registering to attend or accepting a speaking opportunity, I hereby release AASHE, its employees, agents, successors and assigns, from any and all claims which may arise out of my participation in a photo or video shoot and the use of my name, photograph, video and or likeness

Volunteer Timekeepers and Session Chairs

Individuals have donated their time to serve as timekeepers and session chairs. Please be courteous to our volunteers who keep our sessions on track by following their cues for ending your presentation in the time allotted.

Business Code of Ethics

The integrity and professionalism of our programs are key to the quality and success of the conference. No direct, or indirect, selling is permitted during the presentation, nor will business presenters be able to pass out business cards to attendees of the presentation unless specifically requested by the individual attendee first. Any business involved in presentations will under no circumstance be able to utilize the attendee list to further sales before or after the conference per AASHE's privacy policy. Under no circumstances should businesses ask that attendees fill out a sign in sheet to attend their presentation.

Abstract Corrections/Additions

It is your responsibility to review your abstract and make all appropriate changes by June 30, 2011 9:00pm MST. Your abstract will be available for viewing by all participants and will be displayed as is so you want to ensure there are no typos, grammatical errors or misspellings in your abstract.

If you have changes/additions to the list of presenters please make those changes at this time. You will not have another opportunity to change or add presenters after June 30, 2011 9:00pm MST.

To access your abstract:

  • Go to website
  • Login
  • Click on: Submit or Edit a Proposal
  • Under list of submitted abstracts hit “Edit” under Action for the abstract you wish to edit
  • Edit Abstract to make grammatical corrections to your abstract
  • Edit Participants to add or change presenters
  • DO NOT change the following: Categories or Type